HOUSINGLINK
BUSINESS ADMINISTRATION SPECIALIST
JOB POSTING
Send resume and cover letter to Donna Felix at BAS0408@housinglink.org or to 600 18th Avenue North, Minneapolis, MN 55411. Position open until filled.
REPORTS TO: Business Manager
PURPOSE: The Business Administration Specialist will work with the Business Manager to effectively
manage all aspects of administration. Additionally, this position will be responsible for providing
the support to the President and Chief Operating Officer.
DUTIES AND RESPONSIBILITIES
Finance
- Process Accounts Receivable / Accounts Payable, payroll, and monthly journal entries
- Maintain financial and business records
- Prepare month-end financial reports from QuickBooks
- Maintain several financial reports in Excel
- Coordinate progress report preparation and tracking for grant makers
- Maintain fundraising files and funder contact database
Corporate Administration
- Provide overall administrative support for the President and Chief Operating Officer.
- Maintain all Board records and administer all Board communications including preparation and distribution of agendas and meeting materials for all quarterly Board and monthly committee meetings.
- Prepare and distribute business correspondence and other informational materials
- Using Microsoft Office products, prepare presentations, meeting minutes, reports, and contracts
Human Resources
- Assist in developing and implementing procedures relative to payroll, benefit tracking, and employee records
- Prepare and distribute payroll
- Assist with internal communications and staff meeting arrangements
- Coordinate new employee orientations
General Administration
- Provide client services to HousingLink clients and assist with miscellaneous front desk responsibilities as needed
- Perform routine filing and copying as needed
- Coordinate external event planning and meeting arrangements
- Using Microsoft Access, perform data entry duties as requested for HousingLink projects
Facilities
- Manage all aspects of securing, maintaining, and organizing of facilities to meet corporate needs
QUALIFICATIONS
- Two years of business office experience.
- Ability to effectively communicate both orally and in writing in a businesslike manner with other staff, vendors, government, and private agency personnel as well as the general public.
- Ability to work independently, to organize tasks, to establish priorities, to follow defined procedures, and to follow through in the completion of tasks.
Persons of color and persons with disabilities are encouraged to apply. HousingLink is an Affirmative Action/Equal Opportunity Employer.
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